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How Human Resources Software Can Help Small Businesses

Posted on February 17, 2015
Filed Under Human Resources, Technology | Comments Off on How Human Resources Software Can Help Small Businesses

How Human Resources Software Can Help Small Businesses

One of the most time-consuming and expensive facets of any small business is the Human Resources department. It has remained largely outmoded in regards to how technology can assist with the essential role that they play. After all a company is only as efficient and motivated as the workforce that they employ, but compared to sales, marketing and accounting it has – until recently – been largely left behind the times.

Modern HR software looks set to revolutionise how small businesses can run their departments akin to companies that are much larger and with far more substantial budgets. Here are a few reasons why:

Administrative efficiency

Modern HR software is designed to specifically make the old HR tasks of form filling, duplications and updating records practically autonomous and automatic. There is little need for a bank of clerical staff to process and update these procedures – offering the potential to save considerable payroll at no loss of efficiency. Indeed once configured and integrated into existing systems HR software can be considerably more efficient and scheduled to perform tasks in advance or overnight.

Automate recruitment campaigns

As noted above, recruiting the best personnel is utterly essential for any small business should they be looking to grow and compete against larger competitors. The reality of recruitment drives is that they are expensive – not just financially but also in regards to ‘man’ hours, both of which can be better used elsewhere in the organisation.

Throughout a recruitment drive Human Resources software can simplify and streamline the entire process, allowing staff the opportunity to be certain that they select the best candidate rather than being swamped by administration.

HR software can be set up to create and monitor online vacancy adverts. These adverts are saved and can be easily reviewed and reposted as employees come and go. An essential component of this is that HR software allows prospective employees to submit their applications online, either directly through the company website or through a syndicated employment website.

If there are prerequisite qualifications or skills for the post that an applicant needs to select a ‘yes or no’ answer for, HR software can screen out those without these essential skills from consideration. Once more this simply streamlines the task and removes another time-wasting element of the process. The software is also capable of assisting in carrying out background checks, transferring details through payroll and it can play a major part in reducing duplication of effort.

Employee training & development

Of course, any new starter is likely to require training to ensure that they not only can perform their task to maximum efficiency, but also to gain skills that will be useful as they hopefully develop their career within the company. HR software helps with this as it can be a shared point of reference between HR and performance analysis, allowing management to monitor and assess where training and development is required.

Also bear in mind that some positions require (often legally) regular refresher sessions. With HR software and a comprehensive database of employees training requirements, these dates need never be missed.

Monitor KPI & Performance

HR software allows data such as number of applicants per vacancy, absence and training analysis and KPI to be easily presented and examined. This makes it simple to see where the company could become more efficient, not just in overall long term strategy but also on a day-to-day basis.

HR software & employee interaction

This software isn’t just about monitoring employees; it also encourages them to interact with it. This is especially useful when collating data such as timesheets; hours spent on which projects and even self-certified sickness leave. Self-service web based HR software is available 24 hours a day and can be a useful tool for employees to register interest on courses, training and allow them to print off payslips and P60s as required.

Easily integrates & naturally evolves

Progress is invariably accompanied sometimes by a little apprehension, but HR software is designed to easily integrate with existing systems and become ever more effective over time. As the software is used so it will grow and become an ever more effective means of monitoring HR, allowing long term trends to be spotted and streamlined. Remember that the software is flexible and can be configured to address any specific issues relevant to the company needs.

Manage efficiency at a glance

As a company grows it can be tricky to find the time to keep up with HR matters and monitor the efficiency of departments and employees. HR software solutions allow for management to see such data collated and presented in a straightforward manner wherever they may be. Using HR software to help a small business grow can be a huge help in ensuring maximum efficiency from departments and professionals across the board.


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